Office relocation is an exciting undertaking. It means that your business is growing and your organization is doing great. Alternatively, it could also mean that you are cutting costs.
Whatever your reason may be for relocating your business, it can become an overwhelming, stressful endeavour because of all the tasks and challenges involved.
But with proper planning and expert help, this can be made a lot easier and more successful. Office removalists in Adelaide, for instance, can lift much of the burden off your shoulders. They can handle some or all of the most tedious tasks associated with packing and moving your office items. This way, you can manage other office moving challenges well.
Here are the top three issues associated with office relocation that you must deal with immediately and efficiently.
1. Significant loss or reduction in work productivity
Even if your business has less than 10 employees, you will need at least a couple of days to pack up the old office, move, and unpack everything in the new office space. While doing so, it is possible for your company to suffer from productivity losses. This is why most business owners prefer scheduling their relocation during the weekend or on a holiday.
However, some removalists don’t operate during holidays, while others do but may already be fully booked. And usually, professional packers and movers charge a higher fee during weekends, especially on holidays. The key here is to weigh your productivity losses against the cost of your relocation. It would be better to relocate during holiday weekends and pay a higher fee than to enjoy savings on relocation costs but lose a few potential clients.
Another way to combat productivity loss is to let your employees work remotely while the office movers do their job. Working from home has never been easier thanks to the rise of reliable Internet and data services. This ensures that your employees’ daily work output remains the same and your business is kept operational, so you won’t lose any clients.
2. Planning the office space
Space planning is another crucial task you must tackle before you move. You need to know where all the office appliances are, how the office files will be stored, and where you will create a meeting or conference room. From choosing office furnishings to assigning workspace for your employees, you need to plan even the smallest details to make sure that your new office can accommodate all your items and is functional enough to boost work productivity.
Furthermore, if you are planning to make a huge change to your business operations, inform all your employees about this ahead of time. Employees who are used to working in cubicles may find it hard to work efficiently in shared workstations. But if you tell them about the modifications a bit earlier, they will have enough time to adapt to such changes.
Bear in mind that it is always better to get recommendations from your employees in advance than to deal with their grievances or frustrations later on. Your employees are your company’s best assets, so you should involve them in any changes you plan to employ that could affect their output.
In the event that you are relocating to a smaller office, planning the office space can become a more difficult task. With limited space, how will all your office items fit while giving you and your staff enough space to work?
Luckily, professional removalists can be of help by providing you with reliable short- and long-term storage solutions. You can rent a storage unit where you can keep some of your business files and office tools for as long as you need. On the other hand, all the essential items must be properly stored and organized in your new office so they always remain within easy reach.
3. Lack of coordination
Another challenge you will encounter during an office move is the lack of coordination, not just between you and your employees, but also with your hired removalists. Keep everyone in the loop to make sure that everybody is on the same page.
For instance, communicate the date of the move, how your workers are expected to arrive in the new office, and which removal company will help you. Take note that coordination is crucial to ensure a successful business relocation.
A business relocation is a bigger task than you think. It’s best not to underestimate how much organization and planning this undertaking requires; otherwise, it could end up being an exhausting and costly job. So if you are planning to relocate your business soon, plan as early as you can and get your employees involved in the preparation. Also, don’t hesitate to outsource reputable removalists to make your office relocation as easy and smooth as possible. Good luck!
Craig Jones is the Managing Director at Aussiemove, Australia’s largest independent moving alliance. Craig is a respected member of the removalist network in Australia, having served in senior positions, including the President of the removal industries governing body, the Australian Furniture Removals Association (AFRA).